Yoga Teacher Timesheet

Yoga teacher - yoga teaching timesheet
Photo by Ayo Ogunseinde on Unsplash

A yoga teacher’s teaching schedule can be a hectic one, particularly if you teach at several locations. Logging hours & earnings and maintaining a timely invoicing system is critical for your teaching and business success.

Keep track of your time & money

I have taught in both part time and full time capacities and found that even with a couple of weekly classes it has been critical to keep up with my timekeeping and invoicing. I created this yoga teacher timesheet template to efficiently keep track of those critical teaching hours and earnings.

Using this dedicated timesheet is simple and manageable. It is an easy way to keep track of your monthly hours and earnings. Below is a detailed example of how to use the timesheet (please note, the locations, dates & numbers used here are for demonstration purposes only!)

Use a dedicated timesheet

Date & Notes: At the head of the timesheet is clear place to note down the date for quick filing and a space for noting down those scribbled reminders.

Yoga teacher timesheet completed example
Using your yoga teaching timesheet to track your hours and money

Location Key: Create your own personal location key for easy reference to the many locations and venues you teach at during the course of a month.

Location key for yoga class venues
Create your own unique key for your various yoga teaching locations

Log your teaching hours & student numbers

Hours teaching: Accurately track the hours you are actually spending teaching in class. Class durations vary at different locations and understanding how your time is being used helps give a clearer idea of your hourly rate.

Class style & type: Note the class styles you are teaching and whether they are regular classes or substituted.

Student numbers: Keep a detailed log of student head count for those yoga locations where payment is based on student attendance. This also gives you insight to understand how your regular classes are growing.

Log all of your hours taught, whether regular or substitute, and keep up to date on your student numbers
Keep track of yoga teaching hours and student numbers

Invoicing & cashflow: Summarise earnings per month for each location and create an easy to refer to record of monthly invoices and values. Similarly, you can use the timesheet to keep up to date with payments as they are received and your overall cashflow.

Track your teaching invoices and payments
Yoga teaching invoicing and payment

Monthly summaries: Completing your monthly timesheet summary will create a useful log of your teaching hours and earnings. Simplify your end of year taxes by totaling up your teaching earnings every month.

Keep track of your yoga teaching hours and monthly earnings
Keep a log of those all important yoga teaching hours and monthly income

This yoga teacher timesheet is available in two versions at my etsy store, yogaskinnystudio. One is specifically designed for part time yoga teachers teaching a couple of times a week. Another longer version is for full time yoga teachers with a bigger teaching schedule.

Both part time and full time timesheets are available in three styles and colors – pink, blue & yellow.

Stay organized and up to date with your teaching and invoicing

Keeping your monthly information in a central location on a timesheet is a practical way to ensure you stay organized & up to date with your teaching and invoicing.

Once you are in the habit you will free up valuable time and energy then who knows how much more yoga you could fit in to your schedule?

5 Life Inspiring Books to Read in your New Year

Embrace creativity and inspiration

The start of a New Year often brings with it new intentions and decisions for change.  What better than some life inspiring books to help you as you embark upon your 2019 journey.  Here are 5 inspiring books well worth a peek.

Big Magic by Elizabeth Gilbert

Big Magic - creative living beyond fear
Explore the possibilities of your own creativity

Well, who hasn’t heard of Elizabeth Gilbert?  Launched to success with her classic ‘Eat, Pray, Love’ (I bet you’ve read it.  If you haven’t, then get to it)  Big Magic is her uplifting exploration of the role of creativity in life and why we should just go for it.  

Creativity is within each and every one of us.   We just need to face and overcome our fears and embrace the creativity that is buried within each one of us (regardless of whether we feel we are creative )

Whether you are making art, writing books, crafting dreams or living each day with more creativity, inspiration is there for the taking.  We just need to be curious and willing to embrace our hidden creativity.  

 ‘forget about perfect.  We don’t have time for perfect’

Elizabeth Gilbert

In a world caught up in the perfect Instagram photo,  Big Magic explores all of the possibilities that are open to us.   There is no better time to start your creative journey than right now.  It is time to quit waiting for everything to be just right.   As Elizabeth says in the book,  ‘forget about perfect.  We don’t have time for perfect’

Thrive by Arianna Huffington

Thrive by Arianna Huffington
How to Thrive in life…and its not just money & success

Arianna Huffington wrote Thrive following a personal experience when her own health scare forced her to put her life in balance.  

Thrive came about following her collapse brought on by exhaustion and the subsequent questions she began to ask herself.  She was successful and wealthy but her health was paying the price.

Her conclusion was that money and power alone as evidence of success are out of balance with life.  Life needs a third facet, or ‘third leg to the stool’.  That ‘third leg’ she describes as well being and the need to reconnect with ourselves and those around us.  When this balance is in place we then have the opportunity to truly thrive.

Bringing Yoga to Life by Donna Farhi

Bringing yoga to life
Donna Farhi’s classic yoga book

Donna is a globally recognized yoga teacher and author, well respected and loved in the yoga community. Bringing Yoga to Life is a must have for anyone interested in the practice of yoga in all its forms – not just the physical.  If you’re  looking to study and understand yogic philosophy in daily life, this is an inspiring read.

a yoga practice is a life practice and not just a physical workout at the gym

Donna Farhi

In the book she discusses the teachings of the Yoga Sutras, Patanjali’s classic yoga text.  She describes how a yoga practice is a life practice and not just a physical workout at the gym.  With several decades of teaching experience, she shares her wisdom and spiritual practice.

This is a book well worthy of shelf space for any yoga student or yoga teacher wishing to understand yoga philosophy in as much depth and detail as physical yoga poses.

May I Be Happy by Cyndi Lee

Cyndi Lee's personal memoir, May I Be Happy
May I Be Happy – the personal memoir of Cyndi Lee

Cyndi Lee is another well respected teacher of the yoga world who incorporates the teachings of Buddhism into her practice.  May I Be Happy  is Cyndi’s personal memoir exploring her lifelong cycle of self judgement and her journey to self acceptance.

As with any journey, it is the experiences and people she spends time with  that shape her way.  It is a memoir well worth reading for its honesty and humor.

Living Your Yoga by Judith Hanson Lasater

Judith Hanson Lasater's classic yoga book
Living your Yoga

This is one of the most dipped into books I’ve ever owned. My copy has more notes, highlights and underlining scribbles than a kids coloring book.

If you want to explore ‘living your yoga’,  then this one’s a keeper.  It is a very useful and easy to understand read that discusses the concept of ‘living’ your yoga.  The book is broken up into three parts discussing yoga within yourself, yoga & relationships and yoga in the world.  

Judith writes about everything from discipline and faith to compassion and suffering through to service and love.  She discusses topics with lots of reference to Patanjali’s wisdom.   This is a perfect addition to any yoga teacher’s box of learning tools as well as for those interested in the spiritual life.  

Invest some time and pennies in some inspiring books for your 2019.  Which book will you choose?

Please know that I am an affiliate for Etsy & Amazon. This means that I may take a small commission, without any cost to you 🙂 from any purchases you make directly from the blog posts on yogaskinny.

Great Hand Made Gift Ideas for all the Yoga Loving Friends in your Life

Handmade gifts from Etsy
handmade yoga gifts for your yoga loving friends (Photo by Kari Shea on Unsplash)

The holidays are a sneaking up on us already and its time to get going with those gift lists  but what do you give that yoga loving loved one in your life?  How about a little inspiration with these handmade gifts for yoga lovers.

Here are a few ideas from Etsy, the ultimate handmade gift resource, for beautifully crafted gifts that would compliment any yogi’s practice.

Continue reading “Great Hand Made Gift Ideas for all the Yoga Loving Friends in your Life”

Yoga Decluttering for Yoga Teachers & Instructors

Declutter and streamline your yoga class plans
Do your yoga class plans spark joy?

Do your yoga class plans spark joy?  Have you ever applied Marie Kondo’s decluttering method (the life changing magic of tidying up) to your yoga class planning?  As the evenings get longer and the weather cooler, take the opportunity to declutter and streamline your yoga teaching.

Downloadable PDF yoga class plans
Choose from 3 designs for your yoga class planner template

Midway through a recent office declutter I came across old bundles of yoga class plans on scraps of paper, index cards and spread throughout numerous notebooks.  It was time to transfer all of the elements of my class planning that ‘sparked joy’ and incorporate them in to the new, streamlined and organized yoga class plan system that I’d started to use.

Declutter Your Yoga Life

Out went…..

Yoga Magazines

Numerous yoga magazines from different publishers.  I tore out a handful of inspiring and teaching related articles that I wanted to keep.  And I also spent time gathering a stack of yoga imagery that I like to use for art journaling purposes.

I haven’t renewed any of my yoga magazine subscriptions since as I want to be more selective with my purchasing.  To be honest, I haven’t missed them.

Yoga Books

Not all of them but a handful.  I do have a great deal of yoga, anatomy & yoga philosophy books but I simply don’t read or refer to them any more.  I know which titles I constantly pick up and love and the more post it notes and pencil marks there are confirm their value to me.  If I haven’t felt compelled to underline or highlight anything then there is a good chance it isn’t the right yoga book for me.

As with magazines, I’ve reviewed my book buying habit and if I feel it’s a book I would really use and enjoy then the library or ebay will be my go to place.

Streamline Your Yoga Class Plans

Yoga class plan template
Downloadable PDF yoga class plan template

Yoga Class Plans

I came across a big, higgledy piggledy pile of papers notebooks and index cards.  I’ve used many different techniques for yoga class planning over the years.  I now know that working on individual sheets of paper with written notes & sketches is the technique that works best for me.  This inspired me to create my own yoga class planner which I now print as needed and file in one location.  It makes preparing for classes and working on sequences, themes and class types so much easier and organized.

With the paper clutter sorted, I moved on to other yoga related physical clutter.

Yoga class planner in use
Organized yoga class plans

Yoga Clothing

Ooh dear.  Way too many leggings!  Going through the yoga clothes was a quick project.  Washed out yoga leggings had lost shape and gained transparency in areas you wouldn’t want.   As for the gold embellished bootleg legging that had been worn only once, it was time to let go.  And for tops, I don’t have many but a couple of the baggier ones were removed – they don’t do well in inversions!

Yoga Props

My yoga space stores a set of basic props – home yoga mat (another lives in the car), 2 cork blocks, 2 straps, 1 bolster and 4 blankets (possibly too many but I had to invest in them for a restorative training).  I haven’t donated anything as I’ve repurposed the props I’ve replaced.

I’ve cut up an old yoga mat for various upcycling projects and a pair of old foam blocks make great homemade stamps for crafting!

Yoga Websites

I have subscribed to many yoga related websites across recent years.  Digital clutter is just as suffocating as physical so I’m spending time every day reviewing all yoga related email.  My intention is to receive email from yoga sites that I really love to read each time they post.  This decluttering exercise may take some time …..


Teaching Kids Yoga – While Keeping Your Sanity!

kids yoga, teaching kids yoga
That is the LAST time I teach kids yoga

Teaching kids yoga is one of the most challenging types of yoga classes a yoga instructor can teach.  Kids are unpredictable,  excitable and full of energy which can make for a totally different teaching experience.

As a teacher it is useful to be aware of this and be open to instant change or revision of a class structure.  When teaching kids yoga be sure to practice non attachment.  It is worth planning your classes with an open mind.  Regular adult classes need to be changed up and improvised on occasions but you will never know what to expect with a kids class!

Here are a few tips for teaching kids yoga while keeping your sanity!
  • Keep numbers small.  Go for 8 children absolute maximum unless you have some additional help. why?  Up to 8 is a more manageable number so teaching the group will be more cohesive.
  • Teach the class as a 4-6 week course avoiding school holidays (unless you are teaching a week long camp).  This gives you an opportunity to charge a discounted price for the commitment and parents will love you for it.  why? Also, keeping a short course length in this way will keep the content fresh and will be less exhausting for you as a teacher.
  • Keep the class length around the 45 minute mark.  This is a good length of time to fit in a warming up beginning, energized class sequence winding down to quiet time at the end. If you want to take the class to an hour incorporate a small post class snack, craft break or story time.  why?   For children, focusing fully on yoga for an hour could be challenging.


  • Learn, quickly, to read the room!  If you sense lots of energy start with energy burning stuff.   why?  You will not get them ‘centered’ at the beginning of class like an adult class.  Save the quiet time for when you’ve expelled some of the energy!
  • Plan your classes loosely.  Be prepared to change gear at a moment’s notice!
Inspire with yoga themed games
  • Keep the class moving by introducing games.
  • Speed yoga.  Move quickly through poses and sequences. Do some fast transitions eg. from childs – cat – dog and back.  Then try slowing down the transitioning through different poses.  Kids enjoy these kind of challenges particularly if there is balance involved!
  • Play the animal game and call out the animal to see who forms the pose first.
  • Try musical mats.  Have one less mat than kids and play music as the kids move from mat to mat as you instruct the yoga poses.  When the music stops the one without a mat leaves the circle.

Over all, when teaching kids yoga be open minded as it will definitely not go exactly to plan and don’t forget you own practice of yogic non attachment!

  • Team work.  Create two teams that play against each other using a stack of blocks as the currency.  As a team loses a round take away one of their blocks.  Winning teams win a sticker – there are some super cute yoga ones available on etsy.
  • Kids love to get acrobatic.  Try urdhva dhanurasana, forward rolls & balances progressing to inversions such as handstands and shoulder stands.
  • Games devised for partners work well particularly if you have shy kids included in the group.
  • Card games work well.  These brightly colored Yoga Pretzel cards are great for devising your own games or make use of their suggestions as they have some fun partner up ideas!
  • Yoga pretzels colorful cards
    Colorful yoga cards for kids yoga inspiration
  • Wind down with nesting.  If you’ve lots of blankets and blocks and you’re prepared for some clear up, allow your little yogis to create personal ‘nests’ for the wind down/savasana.  Lighten the music and work on big noisy breaths! and then as they quieten down cover up with blankets.  Some kids love a lavender eye pillow so if you have any of those, now is the time.
Include a short story at savasana time
  • Consider reading a short story or poem.  Go for something upbeat, amusing or inspiring.  It doesn’t have to be a yogic story but you might find inspiration from a classic book of short stories such as Aesops Fables or poetry from Where The Sidewalk Ends by Shel Silverstein
  • It’s also worth allowing a few minutes at the end of class after you have an opportunity to chat to your mini students and create a sense of community before pick up time.

Over all, when teaching kids yoga be open minded as it will definitely not go exactly to plan.  Don’t forget you own practice of yogic non attachment!  With this you will ensure an enjoyable, and yet exhausting, experience!!


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